CONTENTS: Click on each section for more information, or simply scroll down.

PART I: Finding an internship.
PART II: Transcript Notation may be awarded based on the following criteria.
PART III: Obtaining Transcript Notation.
PART IV: Obtaining academic credit.
PART V: Self-developed internships.
Download Transcript Notation forms
Deadlines for Transcript Notation
Academic Credit, 92 or 192 Units

"What is transcript notation?" you ask? After completing a qualifying internship, you have the option of listing it on your official transcripts. The information listed will contain: Internship title, location and quarter taken.

2004 - 2005 DEADLINES TO RECEIVE TRANSCRIPT NOTATION

		Proposal for Winter is due within the first two week of your internship. Supervisor's Evaluation and 3 - 5 page written report are due at the end of the quarter.
		Proposal for Spring is due within the first two week of your internship. Supervisor's Evaluation and 3 - 5 page written report are due at the end of the quarter.
		Proposal for Summer is due within the first two week of your internship. Supervisor's Evaluation and 3 - 5 page written report are due at the end of the quarter.

Submit all documents to 3rd Floor Reception Desk, South Hall. 

 

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1. Review available descriptions in Aggie Job Link.



2. After you have received the contact information for the internship site, contact the intern supervisor to arrange a meeting and discuss requirements, expectations and schedules. If both student and intern supervisor accept the conditions of the internship, then follow these directions to complete the internship proposal of the Transcript Notation Form by the appropriate due date (usually the end of the second full week of instruction).

3. Your Student Final Report (essay on the internship experience ) will be due upon the last day of lecture.

4. If interested in receiving units for the internship, ask about academic credit for internships (92 or 192). 

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Part II: Transcript Notation May Be Awarded Based on the Following Criteria:

1. The internship is consistent with the student's career and academic goals, and has educational value. 
2. The on-site supervisor is made aware of his/her supervisory and evaluation responsibilities at the beginning of the internship. 
3. Completion of all parts of the transcript notation form, including proposal, supervisor evaluation and student final report. 
4. Intern must work a minimum of 40 hours per quarter. 
5. Summer interns and students on P.E.L.P. may receive transcript notation without registering for classes. 
6. No retroactive transcript notation will be granted. 

PART III: To Obtain Transcript Notation:

1. Successful completion of the on line "Internship Transcript Notation and Evaluation Form" in Aggie Job Link is required for transcript notation, this does not fulfill requirements for academic credit. 
2. Submit the proposal by the second full week of lecture. 
3. Submit both the Student's Final Report and Supervisor's Evaluation by the last day of instruction. Keep in mind that for your final report that you are writing about an employment position. It deserves every bit as much effort as you would put into a paper for a graded class or for an employer asking you to submit a report. 
   
   
4. For an internship lasting more than one quarter you must complete the "Internship Transcript Notation and Evaluation Form", including student report and supervisor evaluation, for each quarter you are interning. 
   
   
5. Turn your timesheets in to South Hall if required for your internship, but before you do make a copy for yourself for your own records. 

PART IV: To Obtain Academic Credit:

1. You must be enrolled (have paid registration fees) for the quarter you are interning. See staff for information regarding academic credit for summer internships. 

2. Credit is awarded by an academic department through a sponsoring faculty member. Ag & Environmental Sciences Coordinators can assist this process by evaluating the internship and your academic background. We then refer you to an appropriate department/faculty. 

3. AN INTERNSHIP for which academic credit may be awarded is one in which:  

• A. Students are able to apply the concepts and methods of one or more academic disciplines to an appropriate work experience or field setting.  

• B. Students are able to grow intellectually by the extension of the general intellectual tools of one or more academic disciplines to the workplace.  

• C. Faculty sponsors are able to assess the quality of academic work completed by the student.  




4. A STUDENT for whom academic credit may be awarded is one who:  

• A. Possesses a suitable background in the discipline for which academic credit is sought.  

• B. Possesses the background or skills necessary to successfully complete the requirements of the internship. 

• C. Will experience significant intellectual growth as a result of the internship and the associated academic work.  




5. IT MUST ALSO INCLUDE:

   • A. Prior approval by the Program Manager in  the Internship and Career Center, certifying that the internship is appropriate for academic credit.

   • B. Once an internship is initiated, a written description of the internship must be submitted, with a letter from the sponsor that describes the student's responsibilities, hours, and the sponsor's expectations.  

   • C. Evidence that a career professional directly supervises the student intern must be presented.  

   • D. Prior approval by a faculty sponsor whose background relates to the internship. 

   • E. Adherence to department guidelines setting forth specific requirements for the granting of academic credit.  

   • F. A paper or project that demonstrates the student's ability to perform critical reasoning and/or methods of research appropriate to the discipline.  

   
   

6. TIME COMMITMENT AND UNIT VALUE

   • The basic formula is one unit per three hours of work per week for a 10-week period.

   • For example: If you work 3 hours a week you can receive one unit.

   
   

7. A Request for Approval of Internship and Academic Credit form is required for any 92 or 192 course. These forms may be obtained through the appropriate academic department or the Internship and Career Center. To receive credit, the internship must be sponsored by a faculty member. Meet with a faculty member to discuss the merits of the internship and have them sign the form. Obtain the CRN number from your faculty sponsor/department to add the 92/192 via RSVP. The form must then be submitted to the faculty's department office for the department chair's signature by the last add day of the quarter. 

PART V: Self-Developed Internships:

1. If you would like help in developing an internship, or if you are currently working in an area that may meet internship requirements (see PART II), see a member of the Ag and Environmental Sciences staff on the third floor of South Hall. They will be able to direct you. 

2. In order to receive transcript notation, students who have developed their own internships will need: 

• A letter on the organization's letterhead, signed by on-site supervisor, indicating name, address, and phone number of the organization, name of the on-site supervisor, and a brief description of the internship. 

• To complete part 1 & 2 of the Proposal section of the transcript notation form. Have the supervisor read, sign and date the proposal. When complete, return Page 1 of the transcript notation form to room 313 South Hall. 

• To speak with an Internship and Career Center Coordinator who will evaluate appropriateness of the internship proposal. 

Search for an Internship 

Go directly to the ICC Job Search Page to look for an internship that enhances your education. Note you must be affiliated with UC Davis as a Student, Staff, Faculty, or Alumni to access the job search database. 

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Keep in mind that all internships are subject to approval by your internship coordinator. Filling out and completing the Transcript Notation forms does not guarantee the internship will be noted on your transcripts. It is always best to talk to a coordinator before turning in a transcript notation form.

Before filling out a Transcript Notation form, always check the Deadlines and talk to a Student Advisor or Coordinator. Turn all time sheets in (if required) to 313 South Hall. If you have any questions, come to the third floor of South Hall.

NOTE: Even if you are in the College of Agriculture and Environmental Science, if your internship is not agriculture or environmental related, do not download these forms without knowing the proper coordinator!

If you have:

• a business related or managerial internship visit Ken Barnes in room 211
• a physical science (not environmentally related) internship visit Pam Swartwood in room 208
• a biological science internship visit Kay Nelson in room 206

TURN ALL AGRICULTURE/ANIMAL SCIENCE/VITICULTURE/ENVIRONMENTAL/ENVIRONMENTAL DESIGN TRANSCRIPT NOTATION FORMS IN TO 313 SOUTH HALL

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Maintained by Jenny MacDonald of Agricultural & Environmental Sciences,
Room 313, South Hall. 530.752.2861.